Lecture Presentations .......... Poster Presentations ........... Presentation or AudioVisual Updates .......... Registration
ICNN'97 LECTURE PRESENTATIONS
General Instructions
Time is critical in preparing for your lecture presentation. Each lecture presentation will be 20 minutes in total length including questions. The slide or viewgraph portion of your presentation should not exceed 15 minutes. Keep in mind that during this allotted time, you will be able to speak only approximately 1,000 to 1,500 words. Rehearse your presentation in front of an audience before making your presentation at ICNN.
Make sure that you are able to stay within the 20 minute time limit.
In line with this, also keep in mind that your audience can only absorb about six (6) major points during a 15-minute presentation. Your job is to select those six points and present them clearly, forcibly, and even dramatically.
Think of those six major points as being covered within six slides or viewgraphs. Each slide or viewgraph should include no more than six (6) subpoints, about which you can speak within one minute. Visual aids such as slides and viewgraphs attract and hold an audience's attention and help to reinforce what you say -- as well as helping you keep on track with your presentation. You need to keep these visuals -- and your remarks -- simple and easy to read and understand. Do NOT read directly from the slides or viewgraphs -- use them as a guide. You do not need to prepare a written speech, but you might wish to prepare the opening and closing sentences in advance.
Surrogate presenters MUST be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter MUST contact the Session Chair on the day of the presentation, or some time prior to the session to inform him/her of the change in presenters.
Preparing Your Presentation and Viewgraphs/Slides
All presentation rooms will be equipped with an overhead projector, a microphone, a lectern, and a pointing device. Please complete the enclosed audiovisual equipment request form and indicate which equipment that you will require, especially if you require equipment other than that already being provided. Failure to make and confirm these arrangements may mean that the equipment will not be available for your use. Also note that we may not be able to honor all requests.
Some of the oral presentations will be given in large lecture halls (seating up to 600 people), so it is imperative that you follow the suggested guidelines in the preparation of your presentation and the viewgraphs or slides that you will use. You need to make sure that a large audience will be able to see and read your visuals clearly (the font size should be at least 24 pt.). Viewgraphs (transparencies) for presentation on an overhead projector are recommended for your talk at ICNN 97. Viewgraphs should fit within a rectangle 19cm (7.5'') wide by 23cm (9'') high.
ICNN 97 POSTER PRESENTATIONS (Return to Top)
Poster sessions have become a good way for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Therefore, it is important that you display your results clearly and strikingly so as to attract people who might have an interest in your paper.
Preparing Your Poster Before the Conference
Your poster should cover the KEY POINTS of your work. It should NOT attempt to include all the details; you can describe them to those that are interested. The ideal poster is designed to (1) attract attention; (2) provide a brief overview of your work; and (3) initiate discussion.
Boards will be provided for all poster sessions. They will measure 4' tall x 8' wide (120 cm x 240 cm). Push tacks and/or velcro will not be available to tack your poster to the board -- BE PREPARED by bringing push pins, thumb tacks, velcro or any other devices needed for posting of your material.
Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparations at the conference. If you think you may need certain materials to repair the posters after travelling, BRING THEM WITH YOU. Try tacking the poster up before you leave for the conference to see what it will look like (especially to a large audience), and REHEARSE your presentation with someone.
The title of your poster should appear at the TOP in CAPITAL letters about 25mm (1'') high. Below the title, put the author(s)' name(s) and affiliation(s).
The flow of your poster should be downward in columns, starting at the TOP LEFT and ending at the BOTTOM RIGHT. Use arrows to lead your viewer through the poster.
Use color for highlighting and to make your poster more attractive. Think about what attracts you to posters and other visual displays. BE CREATIVE! Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible.
Use text sparingly. Try to state your main result in six (6) lines or less, in lettering about 15mm (5/8'') high. This size is needed to ensure people can read your poster from a distance.
People do not read a lot of text, and certainly won't read typewriter text. The smallest text on your poster should be at least 9mm (3/8'') high, and the important points should be in a larger size. If possible, use a ``sans serif'' font (for example; in the Computer Modern family), or the ``helvetica'' postscript font. It will be easier for people to read from a distance.
Make your poster as self-explanatory as possible. This will save your efforts for discussions.
Presenting Your Poster at the Conference
Prepare a one-minute pre-poster overview and a short presentation (several minutes) that you can periodically give to those assembled around your poster. Be ready to give it several times as people move though the area. Plan to spend the entire session at your poster.
If possible, more than one author should attend the session to aid in the presentations and discussion, and to provide the main presenter with a chance to rest, and to answer questions.
You may bring additional small battery-operated audio or visual aids to enhance your presentation. Please indicate your needs on the enclosed Audiovisual Request Form. If your equipment needs change prior to the conference, please notify your Session Chair and a member of the conference committee.
PAPER CERTIFICATION FORM UPDATES (Return to Top)
THIS FORM MUST BE RETURNED TO MEETING MANAGEMENT. PLEASE TYPE OR PRINT LEGIBLY.
PAPER NUMBER _________________
PAPER TITLE ___________________________________________________________________________________
________________________________________________________________________________________________
AUTHORS' NAMES
First Author ____________________________________________________________________________________
*(Include Affiliation)______________________________________________________________________________
Second Author (only if applicable)___________________________________________________________________
*(Include Affiliation)______________________________________________________________________________
Third Author (only if applicable)____________________________________________________________________
*(Include Affiliation)______________________________________________________________________________
Fourth Author (only if applicable)___________________________________________________________________
*(Include Affiliation)______________________________________________________________________________
*Affiliations should read as: Affiliation, City, State, Country
SPEAKER AUDIOVISUAL EQUIPMENT
Please complete and return this form by no later than FRIDAY, MARCH 14, 1997 to:
ICNN 97 Meeting Management 2603 Main Street #690 Irvine, CA 92614NAME OF PRESENTER__________________________________________________________________________
TITLE_________________________________________________________________________________________
AFFILIATION__________________________________________________________________________________
ADDRESS______________________________________________________________________________________
CITY/STATE/ZIP CODE__________________________________________________________________________
COUNTRY_____________________________________________________________________________________
TEL:______________________________________ FAX: _______________________________________________
E-MAIL ADDRESS______________________________________________________________________________
PAPER TITLE__________________________________________________________________________________
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PLEASE REFER TO YOUR ACCEPTANCE LETTER TO COMPLETE THE FOLLOWING:
PAPER NUMBER_______________________
I WILL BE PRESENTING ________ an ORAL session________ a POSTER session
ADDITIONAL AUDIOVISUAL REQUESTS
________ Slide Projector
________ Videoplayer (Please indicate type:___________)
(Please note that only NTSC equipment will be available in the presentation rooms.)
________ Audio cassette player
________ Other (Please describe)___________________________________________________________________
IF THERE ARE CHANGES IN THIS REQUEST PRIOR TO THE CONFERENCE, PLEASE NOTIFY A TECHNICAL COMMITTEE MEMBER AND YOUR SESSION CHAIR IMMEDIATELY.